PURPOSE Copying sensitive data into unapproved tools can expose information outside intended controls. BE CAREFUL WITH Public AI tools, personal email, consumer file-sharing apps, translation sites, formatting tools, screenshot tools, and online converters. BEFORE USING A TOOL Ask whether the tool is approved for the type of information involved. MINIMIZE DATA Remove names, account numbers, confidential details, and personal data when the exact information is not necessary. BEST PRACTICE Use approved tools for business information.