PURPOSE An email signature gives recipients consistent contact information. WHAT TO INCLUDE Name, title or role, organization, phone number if appropriate, website, and any approved legal or confidentiality text. KEEP IT SIMPLE Avoid oversized images, long quotes, unusual fonts, and excessive colors. Large signatures make threads harder to read. ACCESSIBILITY Use readable text instead of image-only contact details. Images may not load for every recipient. MAINTENANCE Update your signature when your name, title, department, phone number, or location changes.