GOAL Request a meeting clearly without unnecessary back-and-forth. INCLUDE Purpose, proposed date and time, expected duration, attendees, location or virtual meeting details, and any preparation needed. MAKE IT EASY Offer two or three time options or use calendar availability when available. SUBJECT LINE Use a specific subject such as 'Meeting request: review budget draft next week.' FOLLOW-UP After the time is confirmed, send a calendar invite with agenda, links, and attachments.